The works council for scientific university staff warmly welcomes you to the Montanuniversität Leoben.
On this page you will find information about the most important points of your onboarding.
Employment contract
The employment contract must be signed before your employment begins. If necessary, an application for a commuter allowance must also be submitted. This can be done in person in the Human Resources service department or electronically via email. The Human Resources service department is located on the mezzanine floor of the main building at Franz Josef-Straße 18.
personnel department(at)unileoben.ac.at
The collective agreement applies to university employees.
PIN code
A PIN code is required to activate the MUonline information system for the first time. The PIN code must be entered so that the username and password can be set for the first time and if the access data is lost. The PIN code is requested by the management of the organizational unit (OU) from the ICT and digitalization service department.
p number
The p-number is requested from the department's MUonline representative.
The p number is also the username for the following accesses:
• MUonline
• SAP
• Webex
• Webmail
• Typo3
• OwnCloud
Transponder
The offices have a locking system that can be activated using a transponder. The coordination of the issuance of a transponder is carried out by the secretariat of the organizational unit via an application via the GTB platform. The transponder can generally be picked up from the OU secretariat or the GTB office in the basement of the main building.
ID card for Montanuniversität employees
The ID card for Montanuniversität employees has the following functions:
• Library card (borrowing books - also valid at all other Styrian universities)
• Parking card (activated by building technology)
• Access card to the university buildings and lecture halls (activated by building technology)
• ID card function for works council campaigns
The ID card is created at the self-service terminal in the main building, 1st floor on the right.
Instructions for creating it can be found at the following link:
Instructions for ID cards for Montanuniversität employees
Parking permit
The employee card has the function of parking authorization, which is activated via the GTB platform. The application is coordinated by the OU secretariat. Before activation, a declaration of compliance with the park regulations must be signed.
The following parking areas are set up at the university:
Parking area A: MU central park area (former gravel area)
Parking area B: Campus main building (Franz Josef Straße 18)
Parking area C: Campus Raw Materials Center – South (Erzherzog Johann Straße 3)
Parking area D: Campus Raw Materials Center – North (Max Tendler Straße 4)
Parking area E: Technology Transfer Center (Peter Tunner Straße 25-27)
Parking area F: Peter Tunner Building (Erzherzog Johann Straße 10)
Parking area A can be accessed via two entrances and exits, either from Peter Tunner Straße 25-27 or Roseggerstrasse 1.
The parking permit can only be issued for the parking area that is assigned to the building in which the workplace is located. There is a reader at the barrier systems.
Safety briefing
The mandatory instruction of employees in the areas of safety, safety in the laboratories, fire protection and health protection is tailored to the respective workplace and area of responsibility and is carried out by the respective organizational unit.
General information and contact details for the areas of occupational safety, fire safety, health and environmental protection can be found at:
MUonline
The Montanuniversität campus management system includes, among other things, the personal business card, a search function for contacts, access to room reservations and access to the SAP, Typo3 portals and the Moodle learning platform. The organization of the courses is handled via Moodle. The access data is the p-number and a personal password.
HCL Notes
HCL Notes is a database system that, in addition to the function of email traffic, also enables appointment planning, task management and contact organization. In addition, it enables access to Montanuniversität databases. In addition to the email inboxes, HCL Notes contains, among other things, the two platforms of the service departments GTB and ICT, contact directories, working time recording and communications from the Rectorate. HCL Notes is set up via ICT.
Webmail
In addition to HCL Notes as a desktop application, there is also the option to access and use your personal email inbox via HCL iNotes (webmail) in the browser.
Registration takes place on:
https://nmail.unileoben.ac.at/
The access data is the p-number and the MUonline password.
There is also the option of installing an app on mobile devices (HCL Verse). For this purpose, an application for activation must be submitted via the ICT CCDB.
Installation instructions can be found at the following links:
Telephony with Webex
The Webex application allows telephony via desktop, video conferences and the transmission of messages. The application is set up by the ICT and digitalization service department. The p-number and the MUonline password are required to register.
A video of the Webex training can be found at the following link:
ownCloud
OwnCloud is cloud software that allows sharing files. Folders and files can be uploaded and shared with one or more employees.
Registration takes place on:
https://oc.unileoben.ac.at/index.php/login
The access data is the p-number and the MUonline password.
WiFi
There are two WLANs (SSIDs) available on the Montanuniversität campus:
• eduroam: Can be used by members of the Montanuniversität (staff, students, external employees) and by eduroam guests.
• mul-guest: Is intended for use by temporary guests such as maintenance companies, conference participants, trade fair participants, etc.
The access data for eduroam is as follows:
Username: p-Number@unileoben.ac.at
Password: MUonline password
VPN connection
The university network and electronic library resources can be accessed from an external location via VPN access.
Information about VPN access and installation instructions can be found at the following link:
Room reservation
Lecture halls and seminar rooms can be reserved in MUonline. If necessary, the “New appointment” button must be added first. To do this, an application must be submitted to the GTB.
The room reservation in MUonline is located in the folder structure under:
Service departments > Buildings, technology and procurement > Central room management
The reservation can be made by clicking on the corresponding calendar symbol in the room list and by adding “new appointment”.
QM documents / corporate design
In the footer area of the MUL there is the link “Employees”. Here you will find various links for employees, including to the QM documents.
Link:
Under Q4 Communication you will find design and layout guidelines, logos and various corporate design templates.
Salary statement
Via MUonline you can access your personal business card and from there to the SAP portal.
The salary slips can be accessed in Employee Self-Service (ESS).
The personnel number can also be found on the salary statement.
Application for home office
Bulletin 102 2023/2024 contains the company agreement regulating home office for the scientific university staff of the Montanuniversität Leoben. In agreement with the management of the OU, an application to work from home can be submitted.
In HCL Notes there is a form in the PADB application under -> “New notification of home office agreement” which must be filled out and signed by the management of the OU. The application must be sent to the Human Resources service department.
Furthermore, the individual home office days must be reported in the PADB and confirmed by the management of the OU. Only with this report can the home office days be claimed at the tax office. The corresponding form can be found under “Home office days” - “New notification of home office days”.
Vacation request
Vacation can be requested in ESS/SAP under “Absences”. The vacation entitlement can be accessed under “Show time accounts”.
Requesting a business trip
Before a business trip, a travel application must be submitted by the traveler or the OU secretariat. The application can be submitted electronically in ESS/SAP. If the business trip lasts longer than 30 days, an application for exemption must also be submitted.
The travel request is created under “Create travel request”. The process flow for the electronic business trip application is defined in the QM documents under Q5.4 101.
Detailed regulations apply to the implementation of business trips. The process flow for carrying out business trips is defined in the QM documents under Q5.4 100.
The business trip statement is created under “Create business trip statement”. Documents must always be submitted in the original. The process flow for electronic business trip accounting is defined in the QM documents under Q5.4 102_D.
The approval of a business trip application is carried out in the first stage by the travel office and in the second stage by the superior(s) according to organizational management.
Business trips are checked and billed by the Finance department. The status of travel applications and business trip statements can be accessed in the ESS under “My trips and expenses”.
The travel agency team is available to answer any questions:
dienstreisen(at)unileoben.ac.at
Tel.: +43 3842 402 – 7023 or 7029
Disability officer
The disability officer must represent the interests of the beneficiary disabled employees in accordance with the provisions of the Disabled Persons Employment Act.
Disability officer for academic university staff:
Univ.-Prof. Dipl.-Ing. Dr.techn. Harald Raupenstrauch
harald.raupenstrauch(at)unileoben.ac.at
Tel.: +43 3842 402 – 5800
Equality issues
Montanuniversität is committed to implementing equality and equal opportunities in all university structures and processes.
The Diversity Management Office is responsible for equality issues and is headed by:
Mag. Ulla Prodinger
ulla.prodinger(at)unileoben.ac.at
Tel.: +43 3842 402 – 7975
Web: https://diversitaet.unileoben.ac.at/
Diversity training
The aim of the training is to promote the culture of diversity at the Montanuniversität. Participation is mandatory. The invitation is sent via email by the Diversity Management Office. The event will be held in both German and English.
Phone numbers and contacts
You can search for people and their contact details in both MUonline and HCL Notes.
The search function is located in the menu ribbon in MUonline.
In HCL you will find the MU-Leoben address book for searching for email addresses and the telephone book for searching for telephone numbers.
Order system for GTB and ICT
The building, technology and procurement (GTB) service departments as well as ICT and digitalization are commissioned to set up infrastructure or fix defects using the corresponding applications in HCL Notes. The notification form will be sent to the responsible office according to the options selected and processed promptly. After processing, the client receives a notification.
Occupational accident
Every employee present is obliged to provide first aid within the scope of his/her knowledge and abilities or at least to ensure that this help is summoned.
Immediately after an accident, the direct superior must be informed and an accident report must be sent to the OE management
• the rectorate
• the safety specialist (SFK) and
• the human resources department
to transmit. Even in the event of a near accident, a report must be sent to the rectorate and the safety officer. The accident is reported via the occupational safety database tool in HCL Notes. The accident report must contain key words about what happened at work and describe the location of the accident.